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January 05, 2021
With Covid-19 making it a continuing nightmare for event designers to plan special events, there are a number of situations you may not have considered when it comes to choosing a suitable venue.
If the travel zone lockdown areas get enforced again
If you're planning an event, you may need to seriously reconsider the location of your venue. When Melbournians were famously restricted to travel within a 5km zone from August to November 2020, it severely limited movement for millions of people.
Where do the majority of your guests live? If they're employees, you may need to organise an event planner to hold your launch at your premises or close by.
If it's a store opening, you may wish to either delay your opening party or celebrate it in a year's time. Alternatively you may decide to host a hyper-local eventwhere guests who live and/or work within the zone can attend.
If existing decor and furniture can be changed
If your venue is a blank canvas, you will need to bring in virtually every element. But if it's a historic house, for example, you might restricted to using most, if not all of the decor and furniture provided, especially if part of your venue hire contract stipulates that anything used by guests require deep cleaning. For example, their in-house acrylic Tiffany chairs can be easily disinfected but hiring designer cotton upholstered, rattan backed Louis chairs might prove hard to deep clean.
In extreme circumstances, you may have to give your venue a highly detailed list of every item you're supplying, from gold cutlery to placecards in case their staff come into contact with them. See whether you should rent chairs or chair covers.
If setup, access and cleaning arrangements change
Check if your venue allows you the same, less or more time to setup your event.
As the Covid-19 impact continues, they may need to see paperwork proving all of your suppliers have been recently tested for the virus and checked negative. You may need to wear masks and gloves while setting up which could add time to your bump-in arrangements.
Will there be a higher cost for cleanup? Will they add deep cleaning bills to your venue hire quote?
You may be charged the same cost for a pre-Covid 19 event as one now with half the guest numbers due to the increased social distancing requirements.
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