Christmas Is Coming: What Successful Event Planners Do Now

Today is less than five weeks to Christmas Day.

So what do experienced event planners do now in late November?

They're not planning Christmas parties.

They're planning product launches, store openings, expos, festivals, markets, corporate dinners and charity galas for late January, February and March.

Why?

There are five reasons to organise your event ahead well ahead of time in November.

1. The first four months of the year are prime summertime corporate entertainment and they also coincide with the peak wedding season. Many clients will be competing to book many of the same venues, not to mention event hire items.

 

2. Suppliers close down for Christmas - with many closing shop between mid-December to mid-January  (or some variation on this).

While they are closed, your voicemails, text messages, emails and Contact Us queries remain unanswered, to be dealt with once they open - along with the hundreds of queries from other potential customers.

So if you don't order now, you'll go in a queue which means your items won't be made until next year...

3. Because many event planners know the suppliers are closing down over Christmas, they frantically book suppliers now in November to have their orders processed before Christmas.

This therefore creates a backlog of orders that do not get completed before the supplier shuts for the holiday season.

4. Smart event planners also know that by planning ahead, they can save money by getting their items custom-made overseas. 

Getting event decor items shipped by sea, rather than airfreighted saves considerably on the bottom line. Check the scenarios for the you-can-have-it-good-cheap-or-fast-pick-any-2 syndrome.

5. In many cases it can be a great cost-saving to get your custom item manufactured in China.

But even using suppliers in China to save money needs to be planned well-ahead for because many suppliers take off up to 10 days around the Chinese New Year as their annual holidays.

Enjoyed this? Find out how the holidays in Australia, the USA and China affect your events.



Also in My Event Decor Blog

Seasonal Events: Planning Events in Autumn: #4 of 4
Seasonal Events: Planning Events in Autumn: #4 of 4

June 15, 2021

Why are autumn events such a good seasonal event option?

Autumn celebrations offer warm days and crisp evenings and seem especially made for rustic affairs in barns, vineyards, orchards and farms with the bounty of harvest time.

What a wonderful theme for corporates to celebrate their bounty and good fortune with clients.

After November, did you know March and May are the next most popular months for the event industry in Australia?
Seasonal Events: Planning Events in Summer: #3 of 4
Seasonal Events: Planning Events in Summer: #3 of 4

May 30, 2021

A summer event is always a highly popular option for a corporate event.

Why? Because the sun is shining, you can have an outdoors event (and at night as well) and you have an enormous range of venues to choose from. And let's face it, everyone is in the mood to party!
Seasonal Events: Planning Events in Spring: #2 of 4
Seasonal Events: Planning Events in Spring: #2 of 4

May 13, 2021

In the closing days of winter, everyone is excited about the upcoming spring weather and all the exciting events to attend. As an event organiser, spring gives the biggest choice of flowers coming into bloom then and spring symbolises growth - a wonderful metaphor for a business. The days are getting longer and hey, even if it's a cliche, in spring a single person's thoughts do turn to meeting someone so everyone is in the mood to circulate and accept invitations.