How To Get The Fastest Custom Event Decor Quotes
So your client has briefed you to get something specific made for your product launch, expo stand, festival or corporate event.
Surprisingly though, many people organising events contact companies like My Event Decor with huge gaps of info missing from their query which wastes sooooooo much time!
Seasoned pros know a full list of specifications will ensure you get a speedy response and will stop wasting time going back and forth with what is, frankly, basic info.
Your event decor supplier will need all this info below at a bare minimum.
Get ready to copy and paste the following types of specifications (depending on your event needs) several times with each supplier.
- Type of item? Iridescent cutlery? Rustic lanterns?
- Quantity Just one needed? 100? 1,000?
- Type of material? Metal? Wood? Canvas?
- Colour/s? Does it have to match your corporate brand colour?
- Size? Is it resting on a shelf? Suspended from a venue with enormous ceilings? Are there weight restrictions?
- Date of event? An urgent job will attract higher production fees
- Time of event? Suppliers need to know this for creating perishable items as well as for delivery times
- Venue location? Is it in the same city? Interstate? Regional? This affects delivery costs
- Venue access? Is it ground-floor? Does the item need a fork-lift etc? Ditto!
Then, try ALL avenues of communication with each supplier listed on their website to get an urgent response...
You're probably thinking, "Urgh, overkill", but the supplier won't mind being contacted like this, especially if you give them the business for getting back to you pronto!
Get your completed list ready and then...
The pros and cons of contacting them for quotes via phone, email, SMS and live chat
You simply don't know what type of message they're going to receive and respond to first and there are advantages and disadvantages to all of them!
A phone call is obviously the fastest way to immediately reach the supplier and start discussing your requirements but it may go to voicemail while they're in meetings or if it's outside business hours.
A text message only works if they have a mobile you can SMS, but there isn't much space for specific info. This contact method is the most likely one to leave gaping holes in providing needed info so you'll need to switch fast to a phone call etc.
An email is probably the best method of attaching photos of what you have in mind but you'll have to wait for them to respond. However, this can be a good way to test how responsive they are to their customers.
The website Contact Us page lets you put through your queries in full but many companies only answer their emails at set times so there may be a delay in getting a response. You also can't attach images of what you want in your initial query.
You can message them on their social media accounts but do consider that many companies employ someone to post on Facebook, Twitter and Instagram, but not to necessarily answer and/or confirm custom order queries quickly.
Live chat is great if the operator can give you an answer and if it is actually "on". If live chat is unavailable but you can still leave your query, remember to include your name, email and phone number as they will get your enquiry as an email.
Lastly, if you're calling from another state, always consider the different hours across Australia during daylight saving.