Seasonal Events: Planning Events in Winter: #1 of 4

If you haven't yet decided when you should organise your next corporate event, there are several things to consider. 

Some important seasonal event factors may include choice, budget, location, type of venue space, availability, holidays and important events, weather conditions and venue suitability for the seasonal theme. 

Here, we look at in turn, the things to consider for each of the seasons with first blog post in the series of four, covering Winter. 

Prepare your dream corporate winter event
Traditionally, winter-time is the event industry's low-season in terms of popularity for corporate events between June and August.

But this is a great thing! Choosing a winter date might seem like a surprising choice for a seasonal corporate event but no-one said you had to sit and freeze outside.

If you're searching for a venue space (especially between September-March) and it seems like everything's booked out or getting wildly expensive, consider setting your event for winter instead. Here's why.

Do

  • Consider that booking a winter event can give you the most choice, the biggest discounts and the best availability for your favourite suppliers as well as better access to the normally booked-out high profile suppliers
  • Realise that you can afford to invite up to twice as many guests as it would cost you for a summer event, and more guests will be available to accept your invitation with fewer events during winter
  • Remember that winter days are shortest in late June so anything arranged for outdoors must finish at around 5pm in Melbourne
  • Consider using more foliage and greenery for your decor - or silk flowers - as fewer fresh flowers are in season in winter

Don't

  • Feel you are stuck to a winter wonderland theme if that doesn't appeal to you - as long as you and your guests are warm and toasty, you can choose from many themes and colour schemes
  • Forget you can dress up your tables with glossy, colourful Christmas ornaments if you like the idea of a Yuletide in July theme
  • Forget a winter event is the best time to book an historic venue with a real, roaring fireplace, and covering your tables in masses of pillar candles
  • Dismiss booking out a beach resort if it's a three-day event as even if guests can't suntan by the pool, they'll enjoy the activities and spa facilities on offer and chance to relax 

     Check out our next post for planning events in Spring



    Also in My Event Decor Blog

    5 White Christmas Themes For Your VIP Client Dinner
    5 White Christmas Themes For Your VIP Client Dinner

    October 19, 2021

    If Covid-19 is making you hesitate to organise large corporate celebrations this festive season, why not consider planning an exclusive white Christmas dinner for a handful of your VIP clients, your top-performing sales team, or hey, even the whole company if you're a micro-business! Here's five inspiration-worthy white Christmas themes to consider for your festive feast.
    5 Staff, Corporate Client Christmas or Thank You Gifts
    5 Staff, Corporate Client Christmas or Thank You Gifts

    September 30, 2021

    If you have staff and/or corporate clients you want to recognise and appreciate them at Christmas with a special gift. Whether you hand each gift to them personally or
    Why Your Venue Choice Can Come At A Cost
    Why Your Venue Choice Can Come At A Cost

    September 16, 2021

    When you're planning a corporate event. the choice of venue should reflect the theme you want to evoke. It's that much harder and much more expensive to transform, for example...