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November 27, 2018
Many of us in the event industry have received phone calls, texts and emails from clients who are sadly unrealistic about time and/or costs when it comes to their requests.
Often it's just a case that they haven't planned ahead, considered logistics, received budget approval, carefully thought the idea through or they just don't know what they need to know.
Here's five tales from the frontline.
Not enough time for custom orders
Not enough time to fulfil the creative idea at the venue
There was good news and bad news.
The bad news is there is no event hire company in Australia which carries this rental quantity.
The good news was the client had sufficient budget and time to purchase and receive 2,000 x LED pillar candles.
The bad news was they didn't know LED pillar candles bought en masse do not come supplied with batteries. So they had to add in the additional cost of 6,000 x AA batteries to make the LED pillar candles work.
The good news was they were willing to stretch their budget.
However, the worst news of all was that they hadn't calculated the time it would take to insert 6,000 x batteries into 2,000 candles as well as place them around the warehouse.
If it takes one person 30 x seconds to unwrap and insert 3 x AA batteries into 1 x candle (without stopping and without even placing the candle where they wanted to in the warehouse), it would take 16.6 hours to process 2,000 candles.
To undertake this job in approximately 2 hours (which is the average bump-in time before an event begins) you would need a team of 8 x people.
Solution: Use a spreadsheet to calculate the number of hours and costs it takes to fulfil a creative idea.
Not enough budget to make an impact
Not enough space to deliver the props
An event coordinator contacted us to hire our round metal mesh foliage wallfor her event at a rooftop bar in Melbourne.
This round wall measures 200cm in diameter and it's made of metal so it's heavy and needs a lift large enough to comfortably take the wall on an industrial trolley, or it will require at least two men to carry it up the stairs (which adds to your delivery fees).
The minimum lift size in Australia that meets lift design standards measures 140cm wide x 160cm deep: it is a surprisingly common lift size and was, of course, the dimensions of the rooftop bar lift.
Clearly, this lift size was too small for the round foliage wall. Unfortunately the staircase was also too narrow as the wall requires clearance of at least 240cm for handling.
Solution: check measurements of lift, door and stairway access for props before you pay your venue hire fee, or choose smaller props or decor which can be easily transported and assembled on-site.
Not enough power points to provide electricity
April 18, 2022
January 11, 2022
December 28, 2021
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